The Role of the Club Committee:
Who should be on the club committee?
Committees are responsible for how an angling club plans its development in the best interests of its members, they are responsible for how a club monitors its performance (to ensure it achieves its goals) and how a club develop comply with its legal and regulatory obligations. Most angling club committees have a chair person, treasurer and secretary.
Sample role descriptions are below.
Other roles may include Vice chairperson, Coach, Designated Officer, Public Relations Officer. The individuals on any committee need to have earned their place as a result of the skills they possess. Good governance is about meeting current needs of your club and overcoming future challenges. Note: Role Descriptions are for volunteers. Job Descriptions are for employees.
Role of a Chairperson:
- An effective person in this role will ensure that:
- All business on the agenda is discussed
- Everyone’s view is heard
- Clear decisions are reached
- Meeting start and finishes on time
- There is a balance between in-depth discussion and the objective of the meeting
- Conversations focus on the agenda points and do not go off at tangents
- Private conversations are stopped so there is only one conversation happening in the room
- They never use their position as an opportunity to dominate the meeting or put forward their own view to the exclusion of others.
Purpose of the Committee:
- The primary purpose of a club committee is to establish and maintain the overall direction of the club. The committee should adopt a strategic role. In a sports context, this will include:
- Creating a plan for the development of the club and the sport
- Monitoring progress in the attainment of these objectives
- Securing the income required to deliver club activities
- Build relationships with important partner organisations
- Legal – fulfilling the legal responsibilities of your club
- Establish policies and procedures that help the club fulfill its objectives
- Demonstrating leadership
- Club discipline – Overseeing all aspects of sports ethics (including discipline, doping, good governance, child protection)
- Operational activities should be delegated to club volunteers, coaches or paid members of staff.
- Getting things done – it is important to create a culture of getting things done in a club committee
- Establish basic ground rules – Establishing ground rules for the club committee and incorporating these into the club handbook stands clubs in a more effective forward moving place.
- Actions and active committee members – Committee members are to take all necessary actions to fulfill their allocated responsibilities. All briefing papers will be read before the meeting, not at the meeting.